Prepare the survey scope and checklist
Assign the surveyor, building and inspection date. List the rooms, zones or assets to inspect and the checks required for each one.
Facility Survey and Defect Reporting Software
Inspect buildings, rooms and site assets with mobile checklists. Record each defect with its location, photographs and the surveyor's observations. Create, edit and sign facility survey reports directly in the ActiveMap mobile app using your organisation's document format.
From a building condition survey to a documented defect register
Keep the survey scope, field observations and follow-up work together for engineering teams, property owners and facility managers.
Record defects and photographic evidence on site
Describe the observed condition, exact location and entered measurements. Add photographs to each finding so the office can identify the affected element.
Review findings and assign the next action
Check the defect register, assign further investigation or corrective work and record the responsible person and deadline. Review the report before signing it in the app.
Facility survey report and defect register template
Replace paper survey notes with a report completed during the site visit. The PDF includes a filled example and a blank template for recording building condition observations, defects and follow-up actions.
Facility survey report and defect register
A reporting form for surveyors and facility teams documenting visible conditions by building, room, zone or asset.
- Survey reference, building or site, inspected area, surveyor and visit date
- Element, observed defect, location, entered measurements and photo references
- Recommended next action, responsible person, due date, review outcome and signatures
Illustrative reports with demonstration data. Your fields and document layout can be configured in ActiveMap.
Use your own reporting templates
Upload and configure your existing template yourself, or ask the ActiveMap team to help. Define the fields, photos and signatures your process requires, then reuse the form for future jobs.
Questions about mobile reports
Can we use our customer's document format?
Yes. You can configure your template yourself or have the ActiveMap team set it up for your workflow.
Can staff edit and sign documents on their phones?
Yes. Staff can create, edit and sign reporting documents directly in the mobile app, reviewing the details before final sign-off.
Who records the assessment and the next action?
The responsible specialist enters the observations, measurements and assessment required by your survey procedure. ActiveMap keeps these records, photographs and assigned follow-up tasks linked to the inspected object.
Try your facility survey form in ActiveMap
Bring a report your team uses today. See how to complete, edit and sign it in ActiveMap.
