Fleet Maintenance Software
ActiveMap helps fleet teams digitize pre-trip and post-trip inspections, capture damage photos, track odometer and fuel data, create repair requests.
ActiveMap combines route-based assignments, mobile checklists, incident reporting, and proof of completion in one field service management workflow. Dispatchers see current task status; employees receive priorities and locations on their phones; managers use GPS-confirmed visits, timestamps, photos, and signatures to verify that every stop was completed correctly.
What you actually get at the end of the shift
Today. The shift ends with a paper sheet: figures written by hand, where a one looks like a seven and a signature says nothing about what was really done. Somebody retypes the pile in the office, and a week later the client asks what exactly happened on Tuesday — and the answer is a search through chats and phone galleries.
With ActiveMap. The same shift ends with a finished document. The technician closes the task on his phone, and the act is assembled from what he filled in on site: your own template, your own fields, ready to print, to sign and to attach to the invoice. It reaches the client the same day.
What the document contains:
- every job with its address, the time it started and the time it was finished;
- photos before and after, taken with the camera inside the app — the phone gallery is blocked, so an old or a borrowed picture cannot get in;
- the coordinates and the timestamp written into every photo by the device at the moment of the shot;
- meter readings, volumes and materials entered as figures, not as handwriting;
- defects found on site, each one with its own photo and its own work order.
Nothing is retyped in the office, and there is nothing in the document that can be argued about later.
Key opportunities for the industry:
Digital pre-trip and post-trip inspections. Replacing paper inspection sheets with a mobile application. The mechanic or driver goes through the checklist, recording the condition of the components, the cleanliness of the body and the availability of equipment.
Photographic recording of damage. Mandatory filming of the vehicle from different angles when accepting/handing over a shift to quickly identify new dents, chips or missing components.
Accounting for odometer and fuel readings. Entering current data on mileage and fuel remaining at the time of inspection for verification with telematics data and eliminating additions.
Instant repair requests. If a malfunction is detected during the inspection, the system automatically creates a task for the service department, blocking the release of the faulty vehicle onto the line.
Electronic vehicle passport. Maintaining a complete history of inspections, incidents and repairs for each piece of equipment in a single database.
Increase fleet efficiency with ActiveMap
The use of FSM tools allows you to move from reactive repairs “after a breakdown” to transparent management of the technical condition of assets.
1. Reducing the risk of accidents and fines. Strict checklist control ensures that only serviceable equipment that meets safety requirements enters the line.
2. Transparency of responsibility. Clear recording of the vehicle’s condition at the time of shift handover makes it possible to accurately determine who is responsible for any damage or excessive fuel consumption.
3. Reduce downtime. Automatic transmission of defect data to the repair area allows you to plan the purchase of spare parts and the work of mechanics in advance.
4. Extending the life cycle of equipment. Regular detection of minor faults (oil leaks, tire wear) in the early stages prevents expensive major repairs.
5. Objective analytics on drivers. The system highlights those employees, after whose shifts the equipment more often requires repairs or additional washing.
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