Plan vehicle checks and routine maintenance
Assign pre-trip, post-trip or scheduled inspections by vehicle, responsible person and date. Include vehicle identifiers and the checklist or service instructions needed for the task.
Fleet Maintenance & Vehicle Inspection Software
Manage vehicle checks, scheduled servicing and repair tasks for your fleet. Give drivers and mechanics mobile inspection checklists, record vehicle condition and odometer readings, and track defects through repair. Create, edit and sign vehicle inspection and maintenance reports directly in the ActiveMap mobile app.
Digital vehicle inspections connected to fleet maintenance work
Keep checks, damage photos, repair notes and outstanding actions linked to the right vehicle so maintenance staff can review its recorded condition and work history.
Document condition, defects and work completed
Record the odometer reading and checklist results. Add damage photos, repair notes and parts used so drivers, mechanics and reviewers can understand what was found and what work was done.
Track repairs and review the follow-up inspection
Create a repair task for a reported defect and assign an owner and deadline. Record completed repairs and recheck results for the responsible reviewer to assess under your fleet's approval process.
Vehicle inspection and fleet maintenance report template
Replace paper vehicle check sheets with a report completed beside the vehicle. Record inspection findings, maintenance work and outstanding defects, then edit and sign the document in the app. The PDF includes a filled vehicle inspection example and a blank vehicle inspection and maintenance report template.
Vehicle Inspection & Maintenance Report
A vehicle record for fleet operators, drivers and workshop teams covering routine checks, repair notes and follow-up review.
- Vehicle ID / registration, date, driver or mechanic, odometer and check type
- Inspection results, damage observations, maintenance work, parts and photo references
- Open defects, repair owner, deadline, recheck result and preparer / reviewer signatures
Illustrative reports with demonstration data. Your fields and document layout can be configured in ActiveMap.
Use your own reporting templates
Upload and configure your existing template yourself, or ask the ActiveMap team to help. Define the fields, photos and signatures your process requires, then reuse the form for future jobs.
Questions about mobile reports
Can we use our customer's document format?
Yes. You can configure your template yourself or have the ActiveMap team set it up for your workflow.
Can staff edit and sign documents on their phones?
Yes. Staff can create, edit and sign reporting documents directly in the mobile app, reviewing the details before final sign-off.
How do vehicle inspection defects become repair work?
Record the vehicle, defect and supporting photos, then create and assign a repair task. Keep the repair details and follow-up inspection result with the vehicle's records so the responsible reviewer can update the defect's status.
Try your vehicle inspection form in ActiveMap
Bring a report your team uses today. See how to complete, edit and sign it in ActiveMap.
